Exchange Online – You can now set all your meeting to be online when using OWA

When setting up a meeting with Outlook (either client or Outlook Web Access [aka OWA, aka Outlook on the Web]), it is quite easy to make it an online meeting (either Skype for Business or Teams).

The problem when using Outlook Web Access is you can not define the ‘online meeting’ as the default option when creating a meeting; well, not anymore Smile

You can now set the default option for a meeting to be online by accessing your mailbox using Outlook Web Access and then go the Settings (Settings menu [gear button] and then View all Outlook settings)

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Then you go to the Calendar section and Events and invitations to turn on the Add online meeting to all meetings option

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When you turn this on, this is also going to be available/applicable to meetings you create when using Outlook Mobile on your iOS or Android device.

You can also manage the option from your Outlook Mobile application by accessing the Settings menu and your mailbox account settings

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Exchange Administrator Actions

As this is a end-user action, Exchange administrators may want to set the option automatically (either on or off) for all users.

This is quite easy by connecting to Exchange Online using PowerShell (recommendation, use the Exchange Online PowerShell module v2 available here https://www.powershellgallery.com/packages/ExchangeOnlineManagement/1.0.1).

To manage this option for everyone, run the following commands to connect to Exchange Online and then turn on/off the settings

You can already run it now even if your end-users do not have yet the option to manage this option

Connect-ExchangeOnline
Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $True (or $False if you want to turn it off)

Benoit Hamet
Benoit Hamet
Benoit is working on Microsoft collaborative technologies He has been awarded as MVP for more than 12 years Currently MVP on Office 365 after being awarded on SharePoint (2011-2012) and Windows client & server (2002-2007) Speaker at various Microsoft events (TechDays, TechNet seminars) and Quest Software He works on on-premises (Active Directory, RADIUS/NPS, Exchange, Skype for Business, SharePoint, SQL, Terminal Server, Windows client and Windows Server) or online (Azure, Intune, Office 365, Exchange Online, SharePoint Online, Skype for Business Online, Teams) technologies